Difference between wedding planner and wedding coordinator
As wedding planners, we often hear: “My wedding venue has a coordinator who can handle everything for me, I don`t need an independent wedding planner” from brides who are in doubt whether to hire a wedding planner or not.
It is a common misconception there is no difference between the wedding planner hired by the couple and coordinator that comes with the wedding venue. Most of the couples don`t have previous experience in weddings and events, so, understandably, they assume that the venue coordinator does the same job as the wedding planner who they would hire on their own. After all, their titles sound so similar, so it`s no wonder couples get confused.
Who they work for?
This one is easy - the wedding planner works for you. You have chosen her/him and you hired them. Your wedding planner is completely focused on your wedding day. Most wedding planners take a limited number of weddings each year so they can ensure superb service. On the other hand, the venue coordinator works for the venue. Most of their focus is on managing that everything runs smoothly within their facility and their staff.
Some venues rent multiple spaces, which means that their coordinator will be juggling between different weddings/events at the same time. Also, it is not safe to assume they will make an effort to tailor the wedding to your needs, but probably will want to stick to a procedure they normally do.
What are they in charge of?
The wedding planner`s responsibility is to make sure that all vendors are in sync and work as one. Their job is to make sure that everything runs smoothly and that means no detail is overlooked. This includes the venue, photographers, florists, musicians and any other vendors you might have booked. The wedding planner also needs to ensure everyone is there on time and that the wedding day timeline is followed as agreed. Your dedicated wedding planner will handpick each vendor that fits best with your wedding vision and budget.
Responsibility of the venue coordinator is everything related to the wedding venue itself, like that air conditioning is turned on and toilettes are clean. They manage the kitchen and wait staff, so they are usually off duty after the dinner is over. When it comes to managing the timeline, they are only responsible for the food preparations and service. It is not their job to know what is your first dance song and when to set on sparkles. When it comes to selecting vendors, a venue coordinator will probably get you a list of their recommended vendors, but all the communication and collecting proposals will be a task of yours. If your wedding ceremony takes place off-site, the venue coordinator won`t be there to cue your walk down the aisle and make sure your vail and train are perfect.
So, do you still need to hire a wedding planner if your venues have an on-site coordinator? Definitely yes! A venue coordinator will manage all the operations related to the venue and make sure everything venue related works, but for everything else, you`ll want to have a wedding planner by your side. Venue coordinators have a different point of view, they coordinate from the venue`s perspective.
Don`t get us wrong, we love working with venue coordinators and they are very helpful when it comes to the venue related issues. We just want to make sure you understand the difference and can make a decision that works the best for you and your wedding.
To conclude - the wedding planner always has your best interest in mind!